What is an urban forest?  

Urban forestry involves the sustained planning, planting, protection, maintenance and care of trees, greenspace and other natural assets in and around communities.  

Urban forestry practices are relevant for communities of any size. The practices are similar for rural, small, medium and large communities—anywhere people live and interact with trees or forested areas, including where people manage social, economic and environmental policies and programs.  

While there are many definitions of the term urban forest, GMF and Tree Canada define urban forests as encompassing: 

  • street trees  
  • trees, shrubs, plants and other vegetation in parks and other public spaces 
  • trees in woodlots 
  • trees on private, commercial and institutional lands within a set boundary 

Benefits trees provide to communities

Trees are a vital natural asset that provide many services to communities. They are the most direct and cost-effective means to cleaning the air—capturing carbon and removing pollutants. In municipalities, they provide a lot of other benefits to residents, including: 

  • reducing temperatures  
  • reducing flooding  
  • providing habitat for wildlife species 
  • supplying food 
  • beautifying our landscapes 
  • improving our mental and physical health 
  • calming traffic, and more. 

The status of urban forests in Canada 

In most Canadian towns and cities, individual trees and tree canopies are facing many threats to their survival. They are threatened by residential, industrial and commercial development, the expansion of roads and other infrastructure, natural disasters caused by a changing climate and invasive species and pests. 

Many local governments want to take steps to address these challenges, recognizing the risk of these potential losses and the important social, financial and ecological benefits of growing and sustaining healthy urban forests. A local government that recognizes the value and benefits of trees treats them with the same care as its built infrastructure.  

Characteristics of a healthy urban forest 

A healthy urban forest has an abundance of trees that are spread out equitably in all neighbourhoods. Trees should be varied in species, sizes and ages. They can be cared for by residents, community groups and local governments. A healthy urban forest has the space, conditions and support to grow and thrive. 

Diversity is key. Healthy urban forests require many types of tree species to guard against the diseases, pests and natural disasters that can kill off a single species. It’s also important to have trees of different ages to ensure forest succession and ongoing benefits. 

Large trees offer greater environmental, social and economic benefits than smaller ones. Large trees are more impactful in reducing the risks of flooding, removing carbon, cooling the air, and other benefits. As a result, the asset value of a large tree is higher. Although mature trees provide more benefits, younger trees are necessary to ensure the long-term health of the ecosystem. It is important to have a strategy to protect mature and large trees while ensuring new trees are planted and become well established. 

Planting native tree species is considered best practice in most cases because they are adapted to local conditions. They are often more resilient to the climate conditions of the region and support existing biodiversity. However, some non-native species are more suitable in certain locations to withstand, and even thrive in harsh urban conditions.  

Invasive trees and other plant species known to spread and outcompete native species should never be planted. Plans should be in place to control or remove them to preserve forest health.  

Fighting climate change with trees 

While climate change and environmental degradation are global issues, local governments should be empowered to act locally to address these shared concerns. Given the growing impacts of climate change, trees and urban forests can help towns and cities adapt to changing weather patterns and periods of extreme flooding and heat waves. Tree planting and urban forest management are effective nature-based climate solutions that work to mitigate multiple climate risks facing communities.  

Climate change is adversely affecting urban forest health, but tree planting projects can be designed to increase resilience to climate change. Communities can increase forests resilience to climate change by planting:  

  • resilient species that can withstand warming climates 
  • fire-resistant species in fire-prone areas 
  • species that are resistant to or not threatened by pests and diseases 
  • a variety of tree species to increase biodiversity 
  • high-quality stock 

Forest restoration and planting in environmentally degraded areas also helps to regenerate the health and resilience of the landscape.  

Addressing tree equity 

Urban forests have a positive impact on our health and well-being. People living in neighbourhoods with an abundance of mature trees and other vegetation experience more benefits than those who live or work in neighbourhoods with low tree canopy cover (fewer trees). In areas with high canopy cover, the air is cleaner, the temperature is lower, and the greener landscapes foster better mental and physical health. It is important to ensure that trees and canopy cover are distributed in all neighbourhoods, so that their benefits are spread to all communities.  

Research shows that neighborhoods with low-income residents and racialized communities often have lower tree canopy cover. As a result, those communities are more susceptible to the urban heat island effect, flooding and other impacts of climate change. Tree planting projects should focus on increasing access to the benefits of urban forests by planting in areas with disproportionately low canopy cover and where evidence demonstrates high susceptibility to climate change impacts.  

Communities should centralize tree equity when making decisions about their urban forests. You can do this by identifying and setting equity-related goals in your urban forest planning and supporting the planting of new trees in the communities that need them most. 

Managing urban forests 

Urban forests are generally managed through an urban forest management plan. Urban forest management refers to the activities and strategies to sustain and grow trees in communities to ensure long-term social and environmental benefits.  

Urban forest management is the work that goes into planning and putting measures into place to ensure that trees will always be part of our landscapes. It’s about being proactive and ensuring thought and action go into caring for trees in our communities. 

Key players in urban forest management 

Trees are a natural asset, and they must be cared for to ensure that your community can benefit from the services trees provide. Foresters, urban planners and other professionals who work for local governments are responsible for the overall planning and maintenance of the urban forest, but it's the local government’s elected officials who determine the budget and policies to preserve and enhance trees in their communities.  

Residents and other landowners play a role in urban forest management too. A large portion of trees and other vegetation grows on private property in most communities, so local governments should engage residents in decision-making and involve them in efforts to protect and maintain trees. Community groups play a key role by advocating for tree preservation, being involved in stewardship activities or educating the public on the value of trees.  

Back view of a woman watering young trees on a sunny day. 

Vital elements for effective urban forest management 

Local governments should set a vision for their urban forests—one that values community trees and greenspaces and sets out to protect, preserve and grow the urban forest into the future.  

To help guide them, local governments can create an urban forest management plan that sets out objectives and targets, describes roles and responsibilities of staff and defines other plans and policies needed to support implementation. The plan provides a roadmap for achieving the vision for the urban forest.  

Where possible, local governments should have trained staff or hire contractors such as Registered Professional Foresters and/or certified arborists with expertise in looking after trees and establishing bylaws and mechanisms to protect trees and greenspace. These individuals will play a key role in implementing the urban forest management plan and ensuring objectives are met successfully.  

The various departments that impact the state and health of community trees (e.g., public works, parks and planning) can develop and enforce complementary policies and programs to support the vision for the urban forest. Communication is important too. It’s vital that residents understand and support local efforts to protect and care for trees and do the same for trees on their properties.  

A good first step is to create an inventory of the trees in your community to set a baseline for the current state of the urban forest. This is useful for long-term planning and setting targets for canopy cover and other priorities. 

Strategies for protecting existing trees 

Local governments can preserve the trees in their communities by crafting and enforcing tree-protection bylaws for trees on private property and by developing regulations that specify tree-protection measures for new developments and infrastructure projects. Staff play a significant role in preserving trees by carrying out ongoing maintenance activities, including watering, pruning and ensuring proper care for trees so that they can thrive.  

Local leaders can engage residents about the value and importance of trees to foster public support for investing in the ongoing care and expansion of the tree canopy. Incentive programs and public engagement campaigns can help local governments inform residents of the economic, environmental and social benefits of trees.  

Across Canada, communities are working together to re-shape their neighbourhoods by planting trees to increase the tree canopy on their properties. Beyond individual trees, municipalities can collaborate with residents or community groups to conserve woodlots or forested areas through mechanisms such as conservation easements, developer guidelines and land use or zoning policies and bylaws. 

Next steps

  • Review Tree Canada’s Compendium of Urban Forest Management Practices for more information and resources on developing a robust urban forestry program in your community. 
  • Explore GMF’s Funding opportunity finder to discover what type of funding is available for your local tree projects.  

This resource was created in partnership by Tree Canada and FCM’s Green Municipal Fund for the Growing Canada’s Community Canopies initiative, which is delivered by the Federation of Canadian Municipalities and funded by the Government of Canada. 
 

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Background

The Village of Warfield, BC, is a small, mostly residential community in the West Kootenay region of British Columbia with a stable population of 1,680 people. It is close to the City of Trail, BC, where Teck Resources, one of the world’s largest integrated lead-zinc smelting operations, has an office. The village was first established in the 1930s to create homes for the families of workers in the thriving mining industry located nearby, and much of its infrastructure is aging and in need of replacement.

Warfield’s council and administration recognized the need to be proactive in managing the village’s infrastructure. The village started to adopt asset management formally in 2017 when it accessed funding from FCM’s Municipal Asset Management Program (MAMP) to strengthen the asset data and information that is the foundation of its asset management program. MAMP has approved grant funding to over 70 local governments in BC for various asset management projects.

Highlights

  • Moved from Level 1 to Level 2 on FCM’s Asset Management Readiness Scale for the Data and Information competency.
  • Captured data for linear assets including roads, and water and sanitary systems, and determined replacement costs over a long-term time horizon (30 years).
  • Established a cost-effective model for managing asset data, using open-source asset management software and ongoing technical support.
  • Developed a peer-learning network with neighbouring municipalities that supports ongoing knowledge sharing and collaboration.

The challenge

The village has limited capacity to undertake asset management. Its small team of five includes three office employees, with the corporate officer as the only management position. The other three are front-line public works team members managing the day-to-day operations and maintenance of the infrastructure the village owns and manages.

Prior to undertaking the project to strengthen asset data and information, the public works team members, all three of whom are approaching retirement age, were using handwritten notes in binders to document information about the village’s assets. While the village had some paper maps showing the location of some linear assets, and engineering documents that showed the location of other assets, the data was not well-organized and there were many gaps in key attribute data like the size, age and condition of the assets. Some data only lived in the head of the public works manager.

A person unrolls faded and torn large-scale paper maps.

While staff and council recognized the need to better track the asset data and modernize the system, staff did not have the expertise or time to collect the data, map the assets and create a digitized asset register.

The approach

Warfield accessed technical support from the same consultants that were being contracted by five neighbouring municipalities—LandInfo Technologies, a geospatial and asset management consulting firm. The firm digitized and mapped all the key attribute data for the village’s linear assets, using the steps outlined below.

Step 1: Identify, digitize and map existing asset data. The consultants captured all the data identified in Warfield’s paper documentation of the village’s assets and logged it in a digitized asset register using QGIS, an open-source geographic information systems software, by validating the locations of the assets identified on the maps and geo-referencing them. The village was also able to tap into the expertise of the local college, Selkirk College, contracting students to collect and map asset data. 

A digitized map of the Village of Warfield’s water supply overlying a satellite image.

Step 2:  Eliminate data gaps. The consultants met with Warfield’s public works team several times to identify the location of assets that only staff knew about because they had never been formally documented.

Step 3: Generate a preliminary “state of infrastructure” report. Once Warfield had a relatively comprehensive data set and digitized asset register, it used AIMsoir, a free, open-source asset management software, to generate a preliminary “state of infrastructure” report that listed the assets owned by the village and their estimated replacement cost (see Relevant Resources below).

A snapshot of the table showing the Village of Warfield’s Preliminary State of Infrastructure Report.  The various asset classes, such as transportation, stormwater and facilities, are listed in a table with their respective costs and annual reserves.

Step 4. Maintain and enhance asset data over time. For the Village of Warfield, the most cost-effective way to manage its asset data over the short to medium term was to contract the consultants to maintain and update the digitized register on an ongoing basis. Warfield pays a nominal web hosting fee to the consultants to manage its domain using the free, web-based, open-sourced asset management software tool. Warfield also pays the consultants to maintain and update the data as required when new information becomes available.

Step 5. Train employees on use of the asset management system. Staff have taken training that will support them in making the best use of their asset management information. The training covers a range of topics, beginning with awareness raising about the concepts and principles of asset management. Staff learn how to use the most relevant features of the software to support analysis of the state of infrastructure and make decisions about priorities. The training is less about the technical requirements for updating and maintaining the data and more about understanding how to use the information contained in the system to present to council and support decision-making.

Results and benefits

  • A fully digitized asset register: Warfield’s mapped inventory includes key attribute data (e.g. install date, pipe diameter, pipe material, pipe length). Its “state of infrastructure” report includes life expectancy, condition, and replacement costs for the next 30 years for roads, the water distribution network, sanitary network, stormwater network, buildings and the water treatment plant. Capturing the linear asset data was an important first step in strengthening asset management, laying the foundation for planning and decision-making.
     
  • A system built on open-source asset management software: The support that the village received in accessing and using open-source software was essential for a small municipality with a limited budget and staff capacity. The project would not have been feasible with additional software costs. These savings mean the municipality can invest in other priorities.
     
  • Making best use of resources: Having the consultant host the village’s domain and update the data is currently the most cost-effective solution for the village. When compared to the cost of a full-time geographic information systems analyst or asset management technician, this approach leads to a substantial savings for the village and minimizes the risk associated with potential turnover of highly skilled employees. The village can also decide to take the work in-house anytime if resources permit.
     
  • Better-informed decisions: Council relies on Warfield’s Capital Infrastructure Advisory Committee to provide advice on strategic directions for capital and operational improvements and spending. The committee is appointed by council and composed of two council members and three or more community members that are deemed to have valuable education or experience in asset planning or infrastructure assessment. With improved data and information about the state of the village’s assets, the committee is better equipped to provide strategic advice to council.
     
  • A standard approach that supports peer learning and networking: Warfield and five neighbouring municipalities are supported by the same consultants, using the same open-source software. Their asset information and registries are based on a standardized structure, codes and language that enables them to compare and relate to each other’s challenges. The municipalities meet regularly to discuss and troubleshoot key infrastructure challenges like water treatment or sewer issues. They have also participated together in asset management training offered by Selkirk College in conjunction with LandInfo Technologies.
     
  • Access to infrastructure funding: An additional benefit of the project is that Warfield is able to demonstrate progress in asset management, a requirement to access federal and provincial funding for infrastructure projects. This is critical for Warfield as it is planning a major investment in new infrastructure needed to deal with a water supply issue. By 2026, the village will need to supply its own raw water from the Columbia River and to do so it will need to construct a new pump house. The raw water has historically been provided by Teck Resources, but that agreement is coming to an end.

“The cost of underground infrastructure is a big lesson learned for me and the effort to track and manage our assets. When we have a major issue, I’m out there taking pictures. And then we investigate to determine if we were accurate about the type of material, the exact location of the assets. Everybody wants their running water and their household to function smoothly, but it takes a lot of key components to make that happen.”

– Jody-Lynn Cox, Chief Financial Officer/Corporate Officer, Village of Warfield 

Lessons learned

External technical support can be an affordable way to leverage employee knowledge without adding significantly to workloads. The village was pleased to find a cost-effective solution to building a modern, digitized asset register that will improve operational efficiencies and lead to more strategic decision-making. The approach built on the considerable knowledge of public works employees while enabling access to technical support that was not available in-house. The task of documenting and digitizing data may very well have been pushed to the side without external technical support.

Knowledge-sharing and collaboration adds value. The village also recognized the benefits of collaborating with other similar-sized communities on asset management and has discussed the potential of creating a collaborative asset management project with neighbouring communities to create economies of scale.

Asset management is a process of continuous improvement that takes time and commitment. This project was an important first step in digitizing the village’s asset register. Warfield recognizes that further work is needed to determine the condition of and risks to its assets before the village can start prioritizing activities and projects.

Next steps

Warfield progressed on asset management to a point where it had general information on the state of its infrastructure, including the expected replacement costs for its assets. As is often the case for local governments, the expected replacement costs exceed the funds that Warfield currently has available in reserve. Water services currently need the most attention. The most important next step will be to identify the village’s critical assets so that it can begin to prioritize and develop budgets accordingly.

After completing the MAMP-funded project, LandInfo Technologies helped Warfield migrate its asset management data and information into a new open-source asset management platform, which makes use of a database to store asset data instead of spreadsheets.

Warfield also received funding from the Union of BC Municipalities to assess risks to key infrastructure assets, and has ranked its assets in a risk assessment matrix. The matrix includes risks posed by climate change to engineered assets. Risks to natural assets (such as wetlands and riparian areas) are anticipated to be addressed in the future. The risk matrix is being used by Warfield’s Capital Infrastructure Advisory Committee to identify priorities. Warfield’s next step will be to develop a long-term financial plan for asset replacement.

Contact

Jody-Lynn Cox, Chief Financial Officer/Corporate Officer, Village of Warfield
Telephone number: 250-368-8202

Relevant resources

  • The Village of Warfield used AIMsoir, a free, open-source asset management tool produced by the Atlantic Infrastructure Management (AIM) Network. It used the tool to generate a preliminary “state of infrastructure” report that summarized the state of the assets owned by the village and their replacement costs. The AIMsoir tool is now a component of the AIM Capital Planning Tool, which supports a municipality in developing its capital asset management program. To learn more about the Capital Planning Tool, visit aimnetwork.ca, and contact info@aimnetwork.ca for access to the latest version.
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This resource was developed by the Municipal Asset Management Program(MAMP)

MAMP was designed to help Canadian municipalities strengthen their infrastructure investment decisions based on reliable data and sound asset management practices. This eight-year, $110-million program was funded by the Government of Canada and delivered by the Federation of Canadian Municipalities. It was implemented in partnership with municipal, provincial and territorial associations and other key stakeholders.

Want to explore all GMF-funded projects? Check out the Projects Database for a complete overview of funded projects and get inspired by municipalities of all sizes, across Canada. 

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