Background

The City of Thunder Bay, Ontario, located on the northwest shore of Lake Superior, is busy spreading the word to staff, council, and its close to 109,000 citizens about how asset management planning is improving city services. To amplify its Asset Management Plan: Phase One and accompanying Future-Ready Roadmap, the city used a grant from the Federation of Canadian Municipality’s Municipal Asset Management Program (MAMP) to develop a communication plan, related resources and public engagement strategies to inform and engage staff and the public. This work in turn underscored the need to find better ways to retain knowledge and expertise when staff change positions, retire or leave. 

“MAMP funding has helped us make asset management a high strategic priority across all departments. Council, staff and even the public are more aware of the benefits of asset management planning. We’re making proactive decisions that reduce the risk of downstream issues and using centralized asset registers to help retain organizational memory.”
~ Amy Coomes, Project Manager, City of Thunder Bay

From 2018 to 2022, 17 municipal staff from the city participated in nine training activities funded by MAMP, including six awareness building activities and three technical skill development activities.

Highlights

  • Centralized asset registers for better knowledge retention
  • Widespread sharing of asset management experiences and insights
  • More public awareness of the value of asset management and stronger engagement with the community

The challenge

Thunder Bay wanted to address gaps in internal asset management knowledge and practice, as inefficiencies and redundancies were arising from differing perspectives on lifecycle strategies and inconsistent use of condition assessments. The city also sought to raise public awareness so citizens would be better able to provide informed input into financial and asset management planning; an initial goal was to obtain citizen input on levels of service. 

The approach

To identify the necessary communication resources, Thunder Bay drew on its project manager, who oversees asset management activities across the organization, and a steering committee comprised of directors and managers from each area of the city that manages assets, such as engineering, operations and development. It also tapped into four collaboration groups (Linear [piping, roads], Facilities, Fleet, and Machinery and Equipment) where cross-departmental staff who manage similar assets meet to share approaches, insights and future plans. The resources developed to increase staff and public awareness and engagement include: 

  • An internal website for staff and council that highlights asset management as an organization-wide priority, strengthening staff and council capacity and expertise and supporting councillors as they respond to constituents. 
  • Videos, infographics and social media content for the public on what asset management is, why their input matters and how to get involved. Many of these resources appear on the Get Involved Thunder Bay webpage, along with surveys soliciting public input into planning priorities. 
  • Tailored training sessions or “tailgate talks” for front-line staff, designed to show them how their work fits into the city’s larger asset management picture, and why a standardized approach benefits everyone.
  • To build a shared understanding of asset management concepts and terminology, staff—especially new staff or those in new positions—took training such as the MAMP-funded Professional Certificate in Asset Management Planning through NAMS Canada and the Canadian Network of Asset Managers’ online AM 101 course. Through Asset Management Ontario, staff are also strengthening their connections with their fellow northern Ontario municipalities of Sudbury, Sault Ste. Marie, Dryden and Kenora, opening avenues for ongoing conversations about shared challenges and solutions.

Results

As the communication resources were developed, Thunder Bay recognized that more structured processes were needed to share staff expertise and retain this knowledge when staff retire or otherwise move on. To that end, the city created centralized asset registers detailing processes, decisions and assumptions, along with pictures and examples, to consolidate information that might previously have only been stored in someone’s head or in dusty file cabinets. An offshoot of this work was the realization that sometimes the old ways are not necessarily the best ways, and this is making it easier to update and refine current processes. 

The collaboration groups play an important role in identifying gaps and developing standardized approaches. For instance, departments started sharing condition assessment matrices when it became apparent that some areas had detailed matrices while others had none.

Council members are more aware of the long-term, proactive nature of asset management and its connection to financial planning and community resilience. They better understand how small improvements now can prevent future catastrophes and are asking for updates at every meeting and considering the infrastructure deficit when making decisions.

Finally, the exponential growth in baseline knowledge is beginning to fuel its own momentum as people see the potential and become excited about building on it. There has been a welcome shift away from the perception that asset management is the purview of one person, or a few key people. Rather, there is a recognition that everyone has a contribution to make, that everyone carries responsibility for the outcomes and that everyone reaps the rewards.

A large four-way roundabout with The Sleeping Giant in the background.

Lessons learned

  • Facilitate avenues for cross-departmental discussion to identify and address knowledge gaps and share and retain knowledge. The collaboration groups have been instrumental in this regard.
  • Set realistic and timely goals. Thunder Bay learned that a tendency to underestimate the time needed to accomplish a task could lead to problems. For instance, production delays sometimes arose when it took more time than expected to get agreement on key messages for communication resources.
  • Adjust plans as needed. As Thunder Bay developed its roadmap, it became evident that current levels of service needed to be determined before inviting public comment, rather than vice-versa, and this adjustment was made.

Next steps

Thunder Bay is anticipating its new organization-wide asset management architecture that is being considered under the city’s digital strategy. The new system is expected to greatly improve its ability to store and share knowledge and standardize processes. 

Contact

Amy Coomes
807-252-0141 
Project Manager
City of Thunder Bay, Ontario
amy.coomes@thunderbay.ca

Related resources

government-of-canada-logo

This resource was developed by the Municipal Asset Management Program(MAMP)

MAMP was designed to help Canadian municipalities strengthen their infrastructure investment decisions based on reliable data and sound asset management practices. This eight-year, $110-million program was funded by the Government of Canada and delivered by the Federation of Canadian Municipalities. It was implemented in partnership with municipal, provincial and territorial associations and other key stakeholders.

Want to explore all GMF-funded projects? Check out the Projects Database for a complete overview of funded projects and get inspired by municipalities of all sizes, across Canada.

Visit the projects database

Related Resources

Explore these resources to learn more about asset management knowledge preservation

Tip sheet: Preserving asset management knowledge

Strategies to retain, share and build local asset management momentum

Read more

Case study: Advancing asset management practices in Wallace-Woodworth

How institutionalizing knowledge can benefit a community for years to come

Read more

Background 

Located due west of Winnipeg near the Saskatchewan border, Wallace-Woodworth, Manitoba, is an expansive rural municipality of roughly 2,000 square kilometres and 2,750 people. It was established in 2015 with the amalgamation of the municipalities of Wallace and Woodworth and the Village of Elkhorn, and its primary industries are oil and agriculture. 

With a grant from the Municipal Asset Management Program (MAMP), Wallace-Woodworth set out to develop an asset management policy, create an asset registry for roads and culverts and conduct a risk assessment of its assets. In the process, the municipality learned how formalized asset management planning can contribute to retaining vital knowledge that can be lost when a staff or committee member leaves. 

“Wallace-Woodworth’s participation in MAMP has been eye-opening for staff and elected officials. It helped us build a strong foundation of asset management knowledge, and our confidence has increased significantly. We have a better understanding of where we are headed and are excited about our efforts to document asset history and staff knowledge. We know this work will benefit our community for years to come.” 
~ Garth Mitchell, Chief Administrative Officer 
 

Highlights

  • Developing “what, when and why” history books and using cross-departmental training to capture staff knowledge
  • Using data for proactive planning and decision-making

The challenge

Wallace-Woodworth recognizes that Manitoba’s provincial mandate has been a driving factor influencing its asset management work. However, asset management planning was already an attractive option, given its potential to tackle several issues facing this rural municipality: 

  • Consolidating a variety of systems and processes following amalgamation
  • Addressing aging infrastructure and increased demands for maintenance and rehabilitation
  • Implementing more structured and proactive processes for decision-making and prioritization

The approach

Much of the project was spearheaded by the Asset Management and GIS Technical Assistant. This new position, with a 50/50 split between asset management and GIS, was established in 2021 to drive asset management and emphasize its importance, based on the belief that an in-house resource was the best way to develop and improve the program and retain knowledge gained. The CAO and department heads also played a direct role, and a consultant with broad expertise in road assessment was integral to the development of the asset registry for roads and culverts, driving every single road to assess conditions. 

Five municipal staff from Wallace-Woodsworth took part in awareness-raising and skill development training funded by MAMP and delivered through the Association of Manitoba Municipalities and NAMS Canada. Staff also benefited from NAMS Canada’s Professional Certificate in Asset Management Planning course and a webinar series from the Manitoba Municipal Administrators that highlighted the City of Selkirk’s asset management practices. 

The barriers

Researching methods and best practices and setting up the processes took longer than expected, although staff anticipate that future work will be faster now that processes are in place and people know what to expect. 

Informal decision-making and communication channels sometimes made it difficult to set plans, stick to deadlines and maintain records. 

A colourful water spray park with a small blue outbuilding, surrounded by grass and trees.

Results

Wallace-Woodworth now has an asset management policy, a detailed asset registry for close to 1300 kilometres of roads and culverts and a 2023 Asset Risk and Condition Assessment Report. The work also sparked a realization that better processes were needed to retain corporate memory as staff neared retirement. To that end, Wallace-Woodworth is: 

  • Developing “history books” to summarize major events related to asset operation, maintenance and renewal, covering questions such as what, when, why, where, how, by whom, and with what costs. The history books include contracts and job descriptions of relevant staff, and a year-end summary by the department manager noting work done, lessons learned, and considerations for the coming year. They also indicate where more information—physical or digital—can be found. This approach helps new staff in particular benefit from the expertise of those who came before. Water utility is currently underway and other departments will follow.
  • Implementing cross-departmental training and peer shadowing to share knowledge and standardize and replicate processes. This is reducing the number of projects being done in isolation, improving lifecycle cost tracking, and generating discussions about not only what’s working, but also what isn’t, an invaluable step in updating processes and procedures. 

Staff see their participation in the MAMP-funded project as a key success and are enjoying the resulting boost in their knowledge and confidence around asset management practices. They appreciate the opportunities to exercise their newfound ability to prioritize projects and make recommendations based on risk, rather than waiting for an asset to fail or be prioritized by ratepayers or councillors. For instance, the new registry for roads and culverts means they don’t have to wait for spring thaw to make recommendations about gravelling and shoulder pulling, and they already see the potential for developing data-driven risk management plans.

There is more awareness of the benefits of managing assets proactively. For instance, during budgeting, council requested lists of assets within a class, and is interested in a risk determination procedure for assets. As well, economic development staff are considering how improving asset management practices for buildings might help with grant applications, and there are more requests for operational and maintenance data.

A road crew uses construction equipment to work on a wide gravel road, with fields on both sides

Lessons learned

  • Adapt existing resources and methodologies. Wallace-Woodworth adapted the best practices approach in the PASER gravel and asphalt roads manuals by adding its own road maintenance and other policies. 
  • Don’t rush to buy asset management software. Wallace-Woodworth is taking time to find a system that truly fits its needs. Until then, it continues to use an easily customizable Excel spreadsheet as its asset registry. 
  • Educate council. Council members acknowledge that additional training would help them engage in more meaningful discussion, particularly around asset management policies and criticality and risk scores.

Next steps

Wallace-Woodworth plans to set levels of service and key performance indicators, track asset performance and further improve standardization for communities across the municipality. As part of these activities, they will be implementing asset management standard operating procedures that will include steps, timelines and guidelines on information storage and sharing.

Contact

Brianna Hughes
Asset Management/GIS Technical Assistant
R.M. of Wallace-Woodworth, MB 
204-748-1239
b.hughes@wallace-woodworth.com

Related resources

government-of-canada-logo

This resource was developed by the Municipal Asset Management Program(MAMP)

MAMP was designed to help Canadian municipalities strengthen their infrastructure investment decisions based on reliable data and sound asset management practices. This eight-year, $110-million program was funded by the Government of Canada and delivered by the Federation of Canadian Municipalities. It was implemented in partnership with municipal, provincial and territorial associations and other key stakeholders.

Want to explore all GMF-funded projects? Check out the Projects Database for a complete overview of funded projects and get inspired by municipalities of all sizes, across Canada.

Visit the projects database

Related Resources

Explore these resources to learn more about asset management knowledge preservation

Tip sheet: Preserving asset management knowledge

Strategies to retain, share and build local asset management momentum

Read more

Case study: Retaining organizational knowledge in Thunder Bay

How improved asset management processes can help preserve information

Read more

Has your municipality experienced asset management knowledge loss due to retirements or staff turnover? 

Are you interested in institutionalizing knowledge to ensure asset management processes and experiences are retained, shared and built upon for years to come, ensuring momentum is not lost? 

Read our Preserving Asset Management Knowledge tip sheet. You’ll find strategies to help you ensure that critical asset management expertise and insights are retained within the organization, even as personnel changes. Developed with several municipal roles in mind, this resource shares tips related to:​​​​​​

  • Integrating asset management considerations into community planning
  • The importance of periodically reviewing all asset management roles to identify gaps
  • How to create and follow standardized approaches to ensure asset management data and processes are documented consistently
  • Taking advantage of external resources and support
  • Developing offboarding plans to retain knowledge amongst personnel changes

Who are these tips for?

These tips were developed to support any municipal staff member directly or indirectly involved with asset management processes or organizational knowledge retention. Staff in the following roles may find the tips especially helpful:  

  • Head administrators
  • Asset management leads
  • Human resources staff

Download the tip sheet today

Did you find this page helpful?
Please offer suggestions that will improve the learning center for you:
government-of-canada-logo

This resource was developed by the Municipal Asset Management Program(MAMP)

MAMP was designed to help Canadian municipalities strengthen their infrastructure investment decisions based on reliable data and sound asset management practices. This eight-year, $110-million program was funded by the Government of Canada and delivered by the Federation of Canadian Municipalities. It was implemented in partnership with municipal, provincial and territorial associations and other key stakeholders.

Related Resources

Explore these resources to learn more about asset management knowledge preservation

Case study: Retaining organizational knowledge in Thunder Bay

How improved asset management processes can help preserve information

Read more

Case study: Advancing asset management practices in Wallace-Woodworth

How institutionalizing knowledge can benefit a community for years to come

Read more

About Valemount Senior Citizens Housing Society 

Founded in 1978, the Valemount Senior Citizens Housing Society (VSCHS) has been a cornerstone in providing affordable senior living in Valemount, British Columbia. With an increasing demand for sustainable housing options, VSCHS initiated a feasibility study for adding 18 new units equipped with the latest sustainable technologies, ensuring that seniors could continue to live within their community near family and essential support networks. 

Evaluating sustainable construction methods 

The feasibility study was designed to evaluate innovative construction methods and energy-efficient features aimed at significantly reducing the facility's energy consumption and enhancing the well-being of its residents. The study focused on optimizing the site layout to maximize sun orientation for natural heating and lighting, integrating a high-performance building envelope with advanced glazing and insulation to minimize energy loss, and incorporating renewable energy sources like solar panels. Water and energy conservation were also prioritized with the installation of LED lighting with occupancy sensors and earth tubes for efficient heating and cooling. The design included biophilic elements to improve indoor environmental quality and strengthen residents' connection to the natural environment. 

Emphasis on ecological design and resident engagement 

VSCHS's approach emphasized biophilic design to foster a healthier living environment for seniors. The project also planned for tenant education on energy conservation and sustainable living practices, featuring communal energy feedback monitors to engage residents actively in energy-saving efforts. 

Enhancing resident comfort and community engagement

The study aimed to establish a model for enhanced resident comfort through better thermal comfort, improved air quality, and optimized building acoustics. It also sought to increase community and environmental engagement by introducing community gardens and dedicated electric vehicle charging stations. 

Funding and support for the project

Supported by a mix of local and national funding sources, including BC Housing, CMHC, the Community Housing Transformation Centre, Columbia Basin Trust, and local municipal stakeholders, the project's funding framework highlighted its feasibility and the potential for replicating this model in other communities. 

A blueprint for sustainable senior living  

The feasibility study undertaken by VSCHS represents a proactive approach to meeting the needs of senior living through sustainable and replicable design principles. With the support of the REC program, this initiative laid the groundwork for a project that promises not only to enhance the quality of life for seniors in Valemount but also to serve as a blueprint for energy-efficient and environmentally responsible housing developments in rural areas. 

Want to explore all GMF-funded projects? Check out the Projects Database for a complete overview of funded projects and get inspired by municipalities of all sizes, across Canada.

Visit the projects database

About Otter Housing Association 

In rural Newfoundland and Labrador, the Otter Housing Association (OHA) is taking significant strides to address homelessness through an innovative housing project in Port Rexton. The initiative, which plans to construct between 12 units, is designed to offer both affordable and rent-geared-to-income options. Notably, the project is committed to sustainability and energy efficiency, aiming to set a benchmark for Net Zero Energy developments in rural areas. The OHA project will be amongst the first bringing the innovative concepts of communal Sustainable Affordable Housing options and Zero Carbon Building standards to the province of Newfoundland and Labrador. This project aims to be the first certified Zero Carbon Building Design project in the province — a significant step in the right direction, towards a more sustainable construction culture. 

Planning for sustainability

Funded by the Sustainable Affordable Housing (SAH) planning grant, OHA has commenced an extensive planning phase to incorporate advanced low-carbon building technologies. This includes hiring an energy efficiency consultant and an architect with expertise in sustainable practices to oversee the project design. The association is exploring modular construction to streamline the building process while maintaining high energy efficiency standards, and is also investigating the use of solar photovoltaic systems to ensure the buildings can generate as much energy as they consume. 

Innovative features for replicability  

The project is characterized by several innovative features that promise wide replicability. It focuses on achieving Net Zero Energy status by prioritizing energy generation and conservation, and utilizes prefabricated modules to minimize construction waste and duration, providing a scalable model for similar rural housing initiatives. 

Securing future funding

Following the initial planning, OHA plans to seek further study grants from the Federation of Canadian Municipalities (FCM) to refine their construction methods based on early findings. Insights from this phase will guide future applications for capital project funding through FCM and the Canada Mortgage and Housing Corporation (CMHC). 

Social and environmental impacts

The social and environmental impacts of this project are significant. The SAH planning grant funded research on co-housing in the United Kingdom, a region where co-housing developments have gained significant popularity. This research facilitated connections between OHA and nine co-housing communities, which notably included several Passivhaus certified developments. By providing stable, community-centred affordable housing, it directly addresses local homelessness, while its emphasis on Net Zero Energy and low-carbon technologies helps reduce the community's environmental footprint.  

A model for rural housing solutions

The Otter Housing Association's initiative in Port Rexton is a prime example of how rural areas can tackle significant social challenges like homelessness through innovative and sustainable housing solutions. Supported by the REC program and SAH funding, this project not only delivers immediate benefits to those in need but also serves as a sustainable model for future developments in similar settings. As OHA progresses, its approach continues to inspire broader shifts toward sustainable and inclusive community planning. 

To learn more about OHA and their project’s progress, visit them at otterhousing.ca

Want to explore all GMF-funded projects? Check out the Projects Database for a complete overview of funded projects and get inspired by municipalities of all sizes, across Canada.

Visit the projects database

The Regional Energy Coaches (REC) program is dedicated to improving energy efficiency and affordability in housing across Canada. Our expert coaches provide technical support, energy-efficiency planning, and funding guidance to municipalities, not-for-profits, and housing cooperatives. Below, you'll find the contact information for RECs in various regions, ready to assist you in enhancing your housing projects. Connect with a REC in your region today to start your journey toward sustainable, energy-efficient housing solutions. 

 

 

Atlantic Canada

Kallyn DeGrace

Kallyn DeGrace
The Clean Foundation
Kallyn DeGrace’s diverse experience gives her a holistic view of residential developments and retrofit projects. Her background includes energy management, ecological surveying, environmental assessments, carbon sequestration, and much more. As a Certified Energy Manager and Certified RETScreen Expert, Kallyn is prepared to help you approach your next residential development or retrofit with energy efficiency in mind. From design through construction, Kallyn can help you understand and improve the environmental outcomes of your project. 📋 
British Columbia

Dami Dabiri

Dami Dabiri
BC Non-Profit Housing Association
Dami Dabiri is passionate about decarbonizing the built space. He has a background in chemical engineering and extensive experience with deep energy retrofits. He is committed to supporting the non-market housing sector through the development and implementation of energy efficiency projects in partnership with affordable housing providers. 📋 
Housing co-operatives (all regions except Quebec)

Irfaan Hasham

Irfaan Hasham
Co-operative Housing Federation of Canada
Irfaan Hasham is a seasoned energy professional with multiple professional designations and extensive experience in both the consulting and utility sectors. He has helped housing co-ops secure millions of dollars in funding for energy retrofits while supporting their efforts to reduce emissions and improve building performance. He has also worked with leading property managers across Canada to deliver impactful energy savings in commercial buildings. 📋 
Northern and Indigenous communities

Kayla Fayant

Kayla Fayant
Indigenous Clean Energy
Kayla Fayant is a Métis woman from Fishing Lake Métis Settlement. Working with the Bringing It Home team at Indigenous Clean Energy, she has been supporting Indigenous communities’ participation in the energy efficiency space through ICE’s Regional Energy Advisor Training program, curriculum and resource development, the Healthy Energy Homes project, and other ICE programs. Kayla uses her knowledge and experience to support Indigenous communities across Canada working towards energy efficiency. 📋 
Ontario

Majed Hargaaya

Majed Hargaaya
Community Housing Transformation Centre
Majed Hargaaya has spent 15 years working in sustainability, including all project phases as well as in architecture, engineering and construction. With a passion for bringing sustainable design into the community housing sector, he is experienced in guiding the establishment of sustainability objectives for new and existing buildings, promoting those same principles among all project stakeholders, as well as integrating them into every aspect of project design. 📋 
Prairies

Neha Prakash

Neha Prakash
Manitoba Non-Profit Housing Association
Neha Prakash has more than a decade of experience in net-zero building design, sustainable urban development and green building certifications. A WELL Accredited Professional (AP) with a bachelor’s degree in architecture and two master’s degrees in city planning and project management, Neha provides coaching and technical services to affordable housing providers across Manitoba, Saskatchewan and Alberta, with a focus on driving energy-efficient capital improvements and fostering long-term sustainability. 📋 
Quebec

Jennie Laurin

Jennie Laurin
Community Housing Transformation Centre
With a strong background in project management and organizational development, Jennie Laurin brings valuable experience in the community housing sector and a commitment to advancing initiatives at the intersection of sustainability, innovation, and social equity. Through her role at the CHTC, she is motivated to help build the capacity of community housing actors through grounded, hands-on support. 📋 
Quebec housing co-operatives

Sarah Djohra Ait Kheddache

Sarah Djohra Ait Kheddache
Confédération québécoise des coopératives d'habitation
Sarah Djohra Ait Kheddache is part of the North African Indigenous communities, the Amazigh. She holds bachelor's degrees in ecology and environment and in sustainable development, and she brings with her a wealth of experience in project coordination and management in various sectors. Throughout her career, she has received several nominations and recognitions for her leadership, commitment, and ability to mobilize around various issues. 📋 

This list was last reviewed and updated on August 25, 2025.

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Please offer suggestions that will improve the learning center for you:

Fredericton, New Brunswick

That's a wrap! Thank you to all who participated in SCC 2025

We’ll be back again in 2027 – please subscribe to our newsletter, Connect, to stay up to date on SCC and other future learning opportunities.

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FCM’s SCC 2025 will bring together municipal sustainability practitioners and local leaders from across the country to learn from each other and share actionable solutions towards a more resilient and sustainable future. You’ll discover proven best practices in local sustainability, affordable housing and climate adaptation centered around Reconciliation and Anti Racism, Equity and Inclusion.

Reduced rates available

A limited number of registrations are available at a lower price for:

  • Members of small, rural, northern and Indigenous communities
  • Students

Focus of SCC 2025

Focus of SCC 2025

Schedule

Schedule

More information

More information

Speakers

Hear from leading sustainability experts and thought leaders in Canada. Our speakers for SCC 2025 include:

 

Tanya Talaga 
(keynote speaker)

Award-winning journalist and author, Seven Fallen Feathers

 

Laura Lynch 
(keynote speaker)

Award-winning journalist and host of CBC’s What On Earth

 

Alan De Sousa
(co-chair, SCC 2025)

Mayor of Saint-Laurent, Quebec, and Chair of the Green Municipal Fund Council

 

Gabrielle Blatz
(co-chair, SCC 2025)

Councillor, City of Wetaskiwin, Alberta

 

Skylar Franke

Councillor, Ward 11, City of London, Ontario

 

Abhi Kantamneni

Director, Action Research, Efficiency Canada

 

Megan Leslie

President and CEO, World Wildlife Fund-Canada

 

Carole Saab

Chief Executive Officer, Federation of Canadian Municipalities

 

Joanna Eyquem

Managing Director, Climate-Resilient Infrastructure, Intact Centre on Climate Adaptation

Focus of SCC 2025

Build connections icon

Build connections

Connect with peers and local leaders from communities that are facing similar challenges to yours. Build a network to enhance joint action for sustainable change at the local level.

Future-proof your community icon

Future-proof your community

Increase your strategic decision-making skills by learning from the experiences of others and exploring proven best practices in local sustainability, affordable housing and climate adaptation that centers around Reconciliation and Anti Racism, Equity and Inclusion.

Embrace solutions that work icon

Embrace solutions that work

Gain the right tools to help you convert ideas into reality and fast-track sustainable change in your community.

 

Why attend SCC 2025?

Whether you have a project in development or are just beginning to plan a sustainability initiative in your community, SCC 2025’s program will bring fresh insights to your sustainability challenges with tailored content for Canadian municipalities.

You’ll have the chance to:

  • Hear from leading sustainability experts, acclaimed keynote speakers and thought leaders
  • Explore key trends in building net-zero communities, in sustainable tools and processes, and in advocating for change at the local level
  • Build a valuable network of sustainability champions across the country
  • Enhance your expertise with tools and knowledge from our workshops, training sessions and study tours
  • Celebrate award-winning sustainability solutions
  • Meet experts in-person at our diverse Industry Showcase and leave with actionable solutions to your sustainability challenges
  • Discover New Brunswick’s capital city and its built heritage, local culinary delights and riverside beauty

Schedule

From inspiring speakers and expert panel discussions to interactive workshops and a variety of networking opportunities, the SCC 2025 schedule has something for everyone.

See the full schedule on our Program page.

All events below will be offered in English and French with simultaneous interpretation.
Times are displayed in Atlantic Time (AT).
Schedule is subject to change without notice.

Tuesday, February 11
8:00 a.m. - 9:00 a.m.Continental breakfast
9:00 a.m. - 12:00 p.m.Pre-conference trainings and study tours
12:00 p.m. - 5:00 p.m.Industry Showcase
12:00 p.m. - 1:00 p.m.Lunch - Presented by Intact Public Entities
12:30 p.m. - 4:00 p.m.Free electric vehicle test drives - Presented by Plug'N Drive and NB Lung
1:00 p.m. - 1:45 p.m.Opening ceremony
1:45 p.m. - 2:45 p.m.Keynote address by Tanya Talaga, Award-winning journalist and author, Seven Fallen Feathers
2:45 p.m. - 3:15 p.m.Coffee break
3:15 p.m. - 4:30 p.m.Concurrent workshops
5:00 p.m. - 6:00 p.m.Sustainable Communities Award ceremony - Presented by Intact
5:00 p.m. - 7:00 p.m.Opening reception - Presented by Intact (Pre-registration required)
Wednesday, February 12
7:30 a.m. - 8:45 a.m.Breakfast - Presented by WSP Canada
8:00 a.m. - 5:00 p.m.Industry Showcase
8:45 a.m. - 9:15 a.m.Welcome and daily update
9:00 p.m. - 4:00 p.m.Free electric vehicle test drives - Presented by Plug'N Drive and NB Lung
9:15 a.m. - 10:15 a.m.Panel: No one left behind – Collaborative climate solutions for inclusive action
10:15 a.m. - 10:45 a.m.Coffee break
10:45 a.m. - 12:00 p.m.Concurrent workshops
12:00 p.m. - 1:15 p.m.Lunch - Presented by Intact Public Entities
1:00 p.m. - 1:45 p.m.

Networking meet-ups:

  • Early-career professionals
  • Professionals from small and rural communities
  • Francophone professionals
2:00 p.m. - 3:15 p.m.Concurrent workshops
3:15 p.m. - 3:45 p.m.Coffee break
3:45 p.m. - 4:45 p.m.Panel: A new era of climate action – Economic opportunity, job creation and cost savings at the forefront of action
4:45 p.m. - 5:00 p.m.Fireside Chat with the Honorable Minister of Environment and Climate Change Steven Guilbeault
6:00 p.m. - 10:00 p.m.Social: East Coast Kitchen Party, Boyce Farmers Market - Presented by Porter O’Brien, AFMNB and UMNB (Pre-registration required)
Thursday, February 13
7:30 a.m. - 8:45 a.m.Breakfast - Presented by WSP Canada
8:00 a.m. - 3:30 p.m.Industry Showcase
8:45 a.m. - 9:15 a.m.Welcome and daily update
9:00 p.m. - 3:00 p.m.Free electric vehicle test drives - Presented by Plug'N Drive and NB Lung
9:15 a.m. - 10:15 a.m.Panel: Risk and resilience
10:15 a.m. - 10:45 a.m.Coffee break
10:45 a.m. - 12:00 p.m.Concurrent workshops
12:00 p.m. - 12:30 p.m.Lunch - Presented by Intact Public Entities
12:30 p.m. - 1:30 p.m.Closing keynote by Laura Lynch, award-winning journalist, CBC's What On Earth
1:30 p.m. - 2:00 p.m.Closing ceremony
2:30 p.m. - 4:30 p.m.Socials

More information on SCC2025

Who will be there? 

SCC 2025 brings together municipal staff, elected officials, federal delegates, and private sector experts to discuss and share best practices for making Canadian communities more environmentally, socially and economically vibrant. 

Our 2023 conference was attended by over 500 sustainability leaders from across the country.

Industry Showcase: Sponsorship and exhibitor opportunities

Our Industry Showcase brings together leading experts and innovative private sector partners to demonstrate high performing environmental solutions. Conference attendees can meet experts in-person and leave with sustainability ideas that can be implemented right away in their communities.

Exhibitors can connect with municipalities from across Canada, increase awareness and take advantage of multiple networking opportunities to showcase their product, service or initiative.

 

Plan your trip 

We have all the details you need to help plan your trip to Fredericton for SCC 2025. Get started on your travel plans. 

Have questions about SCC 2025?

We'd love to hear from you. If you have any questions about SCC 2025, please send us an email and we'll get back to you as soon as we can. 


Contact us

Related

SCC 2025: Plan your trip

Everything you need to know to book your travel for FCM’s Sustainable Communities Conference.

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SCC 2025: Program details

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Delivered by the Federation of Canadian Municipalities, GMF manages approximately $2.4B in programs funded by the Government of Canada.

 

Embark on a journey towards impactful and equitable climate adaptation. This webinar explores equitable climate adaptation, giving you the knowledge and tools to implement strategies that address local risks, enhance natural ecosystems and build resilience against climate impacts.  

The panel discussion, featuring climate action experts and peers, focuses on equitable approaches and strategies to local climate adaptation, and provides insights into local climate priorities and the resources available to support community climate adaptation projects.

This webinar was delivered in English with French simultaneous interpretation.

Speakers include:  

  • Brad Badelt, Director of Sustainability, City of Vancouver 
  • Ewa Jackson, Managing Director, ICLEI Canada 
  • Emmay Mah, Executive Director, Toronto Environmental Alliance 
  • Rachel Mitchell, Senior Manager of Programs, Clean Foundation

Resources discussed in the webinar: 

FCM’s Local Leadership for Climate Adaptation initiative is delivered through our Green Municipal Fund and funded by the Government of Canada.

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This is part of a series of factsheets aimed at supporting local governments to expand, manage and protect their community canopies. Full and healthy tree canopies help to sequester carbon, enhance biodiversity, build climate resilience and promote well-being for all.

This factsheet tells you how to properly plant a tree to give it the best chance of survival. It provides step-by-step guidance communities can follow to get their trees off to a heathy start.

Why does tree planting matter? 

Planting trees is an important way that communities can tackle climate change while also achieving other important benefits, such as increasing biodiversity and community well-being. Think of planting a tree as making a nature-based investment: When trees are planted in the right places at the right times, we can maximize the benefits of the investment by ensuring their long-term survival.

With some careful planning and clearly defined objectives we can successfully maximize those benefits.

Selecting the right area to plant in

An important part of planting is ensuring that new trees will have adequate access to light, water and good-quality soil for successful establishment and growth. Sometimes the areas we want to plant in don’t provide the ideal conditions for planting. For example, planting in paved environments (such as sidewalks or parking lots) poses challenges because the soil beneath the pavement has often been compacted to prevent settlement and cracking. Specific techniques to remediate or decompact the soil may be necessary before planting in those kinds of areas can be begin.

How to plant trees

The success of tree planting depends on several factors, including planting site conditions and timing. Here are six key steps: 

1. Choose the right time to plant

Seasonal changes, such as soil temperature and water availability, significantly impact the success of tree establishment. The ideal planting seasons are typically fall and spring, depending on where you live. This is when water availability is adequate and soil temperatures are typically close to ten degrees Celsius to support optimal root growth.

Be sure that weather conditions are cool enough to allow time for new trees to establish roots in their new location before spring rains and summer heat stimulate new top growth. Consider the impacts of climate change on local conditions and adjust your community’s planting schedule accordingly.

2. Transport your trees carefully and store them in an appropriate location

Potted stock and bareroot trees are fragile living things. Inspecting trees and shrubs before planting will ensure that quality standards (such as Canadian Nursery Stock Standards) will be met. Trees of poor quality should be rejected.

It’s also important to avoid damaging trees during transport. Here are some general guidelines for transporting and storing trees:

  • Protect trees during shipping by covering them with a tarp or burlap or shipping them in an enclosed truck.  
  • Lift trees using root ball straps or container handles, never by the trunk.
  • On the job site, store trees upright and in the shade and water as needed. Try to avoid storing trees on asphalt.
  • Plant trees as soon as possible after delivery. 

3. Prepare the planting site to ensure trees will have adequate access to sunlight, water and good-quality soil 

It’s a good idea to double-check that the chosen planting site is safe and accessible and free from any obstructions caused by utilities or infrastructure. Consider remediation measures if these conditions are not met.  

Next, prepare the necessary tools and equipment for planting. Inspect trees one more time before planting to ensure they are undamaged and still of adequate quality.  

4. Dig the soil pit according to the size of the root ball 

The hole you dig to plant the tree in should be at least two times as wide as the tree’s root ball and the same depth as the root ball. You’re aiming for the trunk flare (the part of a tree where the trunk meets the ground and flares out as the trunk transitions into the root system) to sit at ground level. If it is above or below ground level, this will damage the tree. Be sure to loosen any surrounding compacted soil to facilitate root growth.  

5. Prepare the root ball and plant the tree 

Carefully remove the tree from its container. For ball and burlap trees, trim as much burlap material from the root ball as possible. If trees are in wire baskets, cut or remove the baskets prior to planting. Inspect the roots for any girdling or circling patterns and lightly cut or scrape them away to encourage healthy root growth. 

Place the tree into the hole and then backfill the soil pit with the soil that was removed during digging. Ensure the soil is firmly packed around the roots to eliminate air pockets and stabilize the tree. Create a well at the surface for watering. Apply five to ten centimetres of mulch around the trunk, but do not create a sloped pile (it shouldn’t have a “volcano” shape). Don’t allow mulch to touch the stem. 

6. Water the soil  

Immediately after planting, water all around the root ball to settle any air pockets and ensure there's plenty of water available to the new planting's roots. Fill the soil well with water and moisten the mulch as well. Water often to help the root system establish itself in the planting site. 

What post-planting care do trees require?  

In most regions, newly planted urban trees usually require some care after planting. It’s common for watering or irrigation during dry seasons to carry on for two to five years after planting. Installing tree guards or wire mesh can protect against potential hazards, such as lawn equipment or animals. And large tree stock or trees in busy or windy areas may require staking or other support to maintain stability, but this should be removed after the first year of growth.  

It’s a good idea to develop a maintenance plan to guide young tree care and to monitor quality after planting is done. Post-planting inspections of all or even just a sample of newly planted trees will tell you whether the targeted planting standard was achieved.  

How to involve your community in tree planting 

It’s a great idea to get your community involved in tree planting. Getting people together for planting activities builds community by making people feel they are contributing to greening and beautifying their environment. It also provides valuable educational opportunities for participants to learn about the urban forest.  

Community members and businesses can be engaged through planting events held in parks, schools or other community spaces. Communities can seek funding from programs like Tree Canada’s Treemendous Communities Grant to support such events, and municipalities can receive funding for community engagement as part of a planting project through the Growing Canada’s Community Canopies initiative.

Next steps   

This factsheet has presented an overview of how to plant trees to give them the best chance of survival. In addition to following the guidance here to get trees off to a heathy start, please consult the other factsheets in this series (coming soon).  

Here are some further resources that can help you with your next tree planting project: 

  1. Tree Canada, Canadian Urban Forest Strategy 2019–2024
  2. Tree Canada, How to Plant a Tree
  3. Vibrant Cities Lab, Tree Planting 

This resource was created in partnership by Tree Canada and FCM’s Green Municipal Fund for the Growing Canada’s Community Canopies initiative, which is delivered by the Federation of Canadian Municipalities and funded by the Government of Canada. 

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