Background 

Located due west of Winnipeg near the Saskatchewan border, Wallace-Woodworth, Manitoba, is an expansive rural municipality of roughly 2,000 square kilometres and 2,750 people. It was established in 2015 with the amalgamation of the municipalities of Wallace and Woodworth and the Village of Elkhorn, and its primary industries are oil and agriculture. 

With a grant from the Municipal Asset Management Program (MAMP), Wallace-Woodworth set out to develop an asset management policy, create an asset registry for roads and culverts and conduct a risk assessment of its assets. In the process, the municipality learned how formalized asset management planning can contribute to retaining vital knowledge that can be lost when a staff or committee member leaves. 

“Wallace-Woodworth’s participation in MAMP has been eye-opening for staff and elected officials. It helped us build a strong foundation of asset management knowledge, and our confidence has increased significantly. We have a better understanding of where we are headed and are excited about our efforts to document asset history and staff knowledge. We know this work will benefit our community for years to come.” 
~ Garth Mitchell, Chief Administrative Officer 
 

Highlights

  • Developing “what, when and why” history books and using cross-departmental training to capture staff knowledge
  • Using data for proactive planning and decision-making

The challenge

Wallace-Woodworth recognizes that Manitoba’s provincial mandate has been a driving factor influencing its asset management work. However, asset management planning was already an attractive option, given its potential to tackle several issues facing this rural municipality: 

  • Consolidating a variety of systems and processes following amalgamation
  • Addressing aging infrastructure and increased demands for maintenance and rehabilitation
  • Implementing more structured and proactive processes for decision-making and prioritization

The approach

Much of the project was spearheaded by the Asset Management and GIS Technical Assistant. This new position, with a 50/50 split between asset management and GIS, was established in 2021 to drive asset management and emphasize its importance, based on the belief that an in-house resource was the best way to develop and improve the program and retain knowledge gained. The CAO and department heads also played a direct role, and a consultant with broad expertise in road assessment was integral to the development of the asset registry for roads and culverts, driving every single road to assess conditions. 

Five municipal staff from Wallace-Woodsworth took part in awareness-raising and skill development training funded by MAMP and delivered through the Association of Manitoba Municipalities and NAMS Canada. Staff also benefited from NAMS Canada’s Professional Certificate in Asset Management Planning course and a webinar series from the Manitoba Municipal Administrators that highlighted the City of Selkirk’s asset management practices. 

The barriers

Researching methods and best practices and setting up the processes took longer than expected, although staff anticipate that future work will be faster now that processes are in place and people know what to expect. 

Informal decision-making and communication channels sometimes made it difficult to set plans, stick to deadlines and maintain records. 

A colourful water spray park with a small blue outbuilding, surrounded by grass and trees.

Results

Wallace-Woodworth now has an asset management policy, a detailed asset registry for close to 1300 kilometres of roads and culverts and a 2023 Asset Risk and Condition Assessment Report. The work also sparked a realization that better processes were needed to retain corporate memory as staff neared retirement. To that end, Wallace-Woodworth is: 

  • Developing “history books” to summarize major events related to asset operation, maintenance and renewal, covering questions such as what, when, why, where, how, by whom, and with what costs. The history books include contracts and job descriptions of relevant staff, and a year-end summary by the department manager noting work done, lessons learned, and considerations for the coming year. They also indicate where more information—physical or digital—can be found. This approach helps new staff in particular benefit from the expertise of those who came before. Water utility is currently underway and other departments will follow.
  • Implementing cross-departmental training and peer shadowing to share knowledge and standardize and replicate processes. This is reducing the number of projects being done in isolation, improving lifecycle cost tracking, and generating discussions about not only what’s working, but also what isn’t, an invaluable step in updating processes and procedures. 

Staff see their participation in the MAMP-funded project as a key success and are enjoying the resulting boost in their knowledge and confidence around asset management practices. They appreciate the opportunities to exercise their newfound ability to prioritize projects and make recommendations based on risk, rather than waiting for an asset to fail or be prioritized by ratepayers or councillors. For instance, the new registry for roads and culverts means they don’t have to wait for spring thaw to make recommendations about gravelling and shoulder pulling, and they already see the potential for developing data-driven risk management plans.

There is more awareness of the benefits of managing assets proactively. For instance, during budgeting, council requested lists of assets within a class, and is interested in a risk determination procedure for assets. As well, economic development staff are considering how improving asset management practices for buildings might help with grant applications, and there are more requests for operational and maintenance data.

A road crew uses construction equipment to work on a wide gravel road, with fields on both sides

Lessons learned

  • Adapt existing resources and methodologies. Wallace-Woodworth adapted the best practices approach in the PASER gravel and asphalt roads manuals by adding its own road maintenance and other policies. 
  • Don’t rush to buy asset management software. Wallace-Woodworth is taking time to find a system that truly fits its needs. Until then, it continues to use an easily customizable Excel spreadsheet as its asset registry. 
  • Educate council. Council members acknowledge that additional training would help them engage in more meaningful discussion, particularly around asset management policies and criticality and risk scores.

Next steps

Wallace-Woodworth plans to set levels of service and key performance indicators, track asset performance and further improve standardization for communities across the municipality. As part of these activities, they will be implementing asset management standard operating procedures that will include steps, timelines and guidelines on information storage and sharing.

Contact

Brianna Hughes
Asset Management/GIS Technical Assistant
R.M. of Wallace-Woodworth, MB 
204-748-1239
[email protected]

Related resources

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This resource was developed by the Municipal Asset Management Program(MAMP)

MAMP was designed to help Canadian municipalities strengthen their infrastructure investment decisions based on reliable data and sound asset management practices. This eight-year, $110-million program was funded by the Government of Canada and delivered by the Federation of Canadian Municipalities. It was implemented in partnership with municipal, provincial and territorial associations and other key stakeholders.

Want to explore all GMF-funded projects? Check out the Projects Database for a complete overview of funded projects and get inspired by municipalities of all sizes, across Canada.

Visit the projects database

Related Resources

Explore these resources to learn more about asset management knowledge preservation

Tip sheet: Preserving asset management knowledge

Strategies to retain, share and build local asset management momentum

Read more

Case study: Retaining organizational knowledge in Thunder Bay

How improved asset management processes can help preserve information

Read more

Has your municipality experienced asset management knowledge loss due to retirements or staff turnover? 

Are you interested in institutionalizing knowledge to ensure asset management processes and experiences are retained, shared and built upon for years to come, ensuring momentum is not lost? 

Read our Preserving Asset Management Knowledge tip sheet. You’ll find strategies to help you ensure that critical asset management expertise and insights are retained within the organization, even as personnel changes. Developed with several municipal roles in mind, this resource shares tips related to:​​​​​​

  • Integrating asset management considerations into community planning
  • The importance of periodically reviewing all asset management roles to identify gaps
  • How to create and follow standardized approaches to ensure asset management data and processes are documented consistently
  • Taking advantage of external resources and support
  • Developing offboarding plans to retain knowledge amongst personnel changes

Who are these tips for?

These tips were developed to support any municipal staff member directly or indirectly involved with asset management processes or organizational knowledge retention. Staff in the following roles may find the tips especially helpful:  

  • Head administrators
  • Asset management leads
  • Human resources staff

Download the tip sheet today

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Please offer suggestions that will improve the learning center for you:
government-of-canada-logo

This resource was developed by the Municipal Asset Management Program(MAMP)

MAMP was designed to help Canadian municipalities strengthen their infrastructure investment decisions based on reliable data and sound asset management practices. This eight-year, $110-million program was funded by the Government of Canada and delivered by the Federation of Canadian Municipalities. It was implemented in partnership with municipal, provincial and territorial associations and other key stakeholders.

Related Resources

Explore these resources to learn more about asset management knowledge preservation

Case study: Retaining organizational knowledge in Thunder Bay

How improved asset management processes can help preserve information

Read more

Case study: Advancing asset management practices in Wallace-Woodworth

How institutionalizing knowledge can benefit a community for years to come

Read more

About Valemount Senior Citizens Housing Society 

Founded in 1978, the Valemount Senior Citizens Housing Society (VSCHS) has been a cornerstone in providing affordable senior living in Valemount, British Columbia. With an increasing demand for sustainable housing options, VSCHS initiated a feasibility study for adding 18 new units equipped with the latest sustainable technologies, ensuring that seniors could continue to live within their community near family and essential support networks. 

Evaluating sustainable construction methods 

The feasibility study was designed to evaluate innovative construction methods and energy-efficient features aimed at significantly reducing the facility's energy consumption and enhancing the well-being of its residents. The study focused on optimizing the site layout to maximize sun orientation for natural heating and lighting, integrating a high-performance building envelope with advanced glazing and insulation to minimize energy loss, and incorporating renewable energy sources like solar panels. Water and energy conservation were also prioritized with the installation of LED lighting with occupancy sensors and earth tubes for efficient heating and cooling. The design included biophilic elements to improve indoor environmental quality and strengthen residents' connection to the natural environment. 

Emphasis on ecological design and resident engagement 

VSCHS's approach emphasized biophilic design to foster a healthier living environment for seniors. The project also planned for tenant education on energy conservation and sustainable living practices, featuring communal energy feedback monitors to engage residents actively in energy-saving efforts. 

Enhancing resident comfort and community engagement

The study aimed to establish a model for enhanced resident comfort through better thermal comfort, improved air quality, and optimized building acoustics. It also sought to increase community and environmental engagement by introducing community gardens and dedicated electric vehicle charging stations. 

Funding and support for the project

Supported by a mix of local and national funding sources, including BC Housing, CMHC, the Community Housing Transformation Centre, Columbia Basin Trust, and local municipal stakeholders, the project's funding framework highlighted its feasibility and the potential for replicating this model in other communities. 

A blueprint for sustainable senior living  

The feasibility study undertaken by VSCHS represents a proactive approach to meeting the needs of senior living through sustainable and replicable design principles. With the support of the REC program, this initiative laid the groundwork for a project that promises not only to enhance the quality of life for seniors in Valemount but also to serve as a blueprint for energy-efficient and environmentally responsible housing developments in rural areas. 

Want to explore all GMF-funded projects? Check out the Projects Database for a complete overview of funded projects and get inspired by municipalities of all sizes, across Canada.

Visit the projects database

About Otter Housing Association 

In rural Newfoundland and Labrador, the Otter Housing Association (OHA) is taking significant strides to address homelessness through an innovative housing project in Port Rexton. The initiative, which plans to construct between 12 units, is designed to offer both affordable and rent-geared-to-income options. Notably, the project is committed to sustainability and energy efficiency, aiming to set a benchmark for Net Zero Energy developments in rural areas. The OHA project will be amongst the first bringing the innovative concepts of communal Sustainable Affordable Housing options and Zero Carbon Building standards to the province of Newfoundland and Labrador. This project aims to be the first certified Zero Carbon Building Design project in the province — a significant step in the right direction, towards a more sustainable construction culture. 

Planning for sustainability

Funded by the Sustainable Affordable Housing (SAH) planning grant, OHA has commenced an extensive planning phase to incorporate advanced low-carbon building technologies. This includes hiring an energy efficiency consultant and an architect with expertise in sustainable practices to oversee the project design. The association is exploring modular construction to streamline the building process while maintaining high energy efficiency standards, and is also investigating the use of solar photovoltaic systems to ensure the buildings can generate as much energy as they consume. 

Innovative features for replicability  

The project is characterized by several innovative features that promise wide replicability. It focuses on achieving Net Zero Energy status by prioritizing energy generation and conservation, and utilizes prefabricated modules to minimize construction waste and duration, providing a scalable model for similar rural housing initiatives. 

Securing future funding

Following the initial planning, OHA plans to seek further study grants from the Federation of Canadian Municipalities (FCM) to refine their construction methods based on early findings. Insights from this phase will guide future applications for capital project funding through FCM and the Canada Mortgage and Housing Corporation (CMHC). 

Social and environmental impacts

The social and environmental impacts of this project are significant. The SAH planning grant funded research on co-housing in the United Kingdom, a region where co-housing developments have gained significant popularity. This research facilitated connections between OHA and nine co-housing communities, which notably included several Passivhaus certified developments. By providing stable, community-centred affordable housing, it directly addresses local homelessness, while its emphasis on Net Zero Energy and low-carbon technologies helps reduce the community's environmental footprint.  

A model for rural housing solutions

The Otter Housing Association's initiative in Port Rexton is a prime example of how rural areas can tackle significant social challenges like homelessness through innovative and sustainable housing solutions. Supported by the REC program and SAH funding, this project not only delivers immediate benefits to those in need but also serves as a sustainable model for future developments in similar settings. As OHA progresses, its approach continues to inspire broader shifts toward sustainable and inclusive community planning. 

To learn more about OHA and their project’s progress, visit them at otterhousing.ca

Want to explore all GMF-funded projects? Check out the Projects Database for a complete overview of funded projects and get inspired by municipalities of all sizes, across Canada.

Visit the projects database

The Regional Energy Coaches (REC) program is dedicated to improving energy efficiency and affordability in housing across Canada. Our expert coaches provide technical support, energy-efficiency planning, and funding guidance to municipalities, not-for-profits, and housing cooperatives. Below, you'll find the contact information for RECs in various regions, ready to assist you in enhancing your housing projects. Connect with a REC in your region today to start your journey toward sustainable, energy-efficient housing solutions. 

 

 

Atlantic Canada

Kallyn DeGrace

Kallyn DeGrace
The Clean Foundation
Kallyn DeGrace’s diverse experience gives her a holistic view of residential developments and retrofit projects. Her background includes energy management, ecological surveying, environmental assessments, carbon sequestration, and much more. As a Certified Energy Manager and Certified RETScreen Expert, Kallyn is prepared to help you approach your next residential development or retrofit with energy efficiency in mind. From design through construction, Kallyn can help you understand and improve the environmental outcomes of your project. 📋 
British Columbia

Dami Dabiri

Dami Dabiri
BC Non-Profit Housing Association
Dami Dabiri is passionate about decarbonizing the built space. He has a background in chemical engineering and extensive experience with deep energy retrofits. He is committed to supporting the non-market housing sector through the development and implementation of energy efficiency projects in partnership with affordable housing providers. 📋 
Housing co-operatives (all regions except Quebec)

Irfaan Hasham

Irfaan Hasham
Co-operative Housing Federation of Canada
Irfaan Hasham is a seasoned energy professional with multiple professional designations and extensive experience in both the consulting and utility sectors. He has helped housing co-ops secure millions of dollars in funding for energy retrofits while supporting their efforts to reduce emissions and improve building performance. He has also worked with leading property managers across Canada to deliver impactful energy savings in commercial buildings. 📋 
Northern and Indigenous communities

Kayla Fayant

Kayla Fayant
Indigenous Clean Energy
Kayla Fayant is a Métis woman from Fishing Lake Métis Settlement. Working with the Bringing It Home team at Indigenous Clean Energy, she has been supporting Indigenous communities’ participation in the energy efficiency space through ICE’s Regional Energy Advisor Training program, curriculum and resource development, the Healthy Energy Homes project, and other ICE programs. Kayla uses her knowledge and experience to support Indigenous communities across Canada working towards energy efficiency. 📋 
Ontario

Majed Hargaaya

Majed Hargaaya
Community Housing Transformation Centre
Majed Hargaaya has spent 15 years working in sustainability, including all project phases as well as in architecture, engineering and construction. With a passion for bringing sustainable design into the community housing sector, he is experienced in guiding the establishment of sustainability objectives for new and existing buildings, promoting those same principles among all project stakeholders, as well as integrating them into every aspect of project design. 📋 
Prairies

Neha Prakash

Neha Prakash
Manitoba Non-Profit Housing Association
Neha Prakash has more than a decade of experience in net-zero building design, sustainable urban development and green building certifications. A WELL Accredited Professional (AP) with a bachelor’s degree in architecture and two master’s degrees in city planning and project management, Neha provides coaching and technical services to affordable housing providers across Manitoba, Saskatchewan and Alberta, with a focus on driving energy-efficient capital improvements and fostering long-term sustainability. 📋 
Quebec

Jennie Laurin

Jennie Laurin
Community Housing Transformation Centre
With a strong background in project management and organizational development, Jennie Laurin brings valuable experience in the community housing sector and a commitment to advancing initiatives at the intersection of sustainability, innovation, and social equity. Through her role at the CHTC, she is motivated to help build the capacity of community housing actors through grounded, hands-on support. 📋 
Quebec housing co-operatives

Béatrice Pearson

Béatrice Pearson
Confédération québécoise des coopératives d’habitation
Béatrice Pearson hopes to put her experience in carbon quantification and climate change adaptation to work for the Quebec cooperative movement. Her driving motivation, in both her personal and professional projects, is the promotion of social and environmental justice through sustainability. At the Confédération québécoise des coopératives d’habitation, she supports cooperatives in their energy efficiency initiatives so that they can fully reap the benefits. 📋 

This list was last reviewed and updated on May 13, 2026.

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LOCATION:
Ottawa, Ontario

DATES:
February 8-11, 2027

 

FCM's Sustainable Communities Conference (SCC) is returning in 2027

Don’t miss Canada’s leading event for municipal changemakers and champions.

Across Canada, municipalities are working every day to make their communities better places to live. SCC is where they come together to build prosperity and resilience from the ground up.  

At SCC 2027, join municipal leaders, community partners and industry experts to explore practical tools, insights and real-world experience that you can apply to local priorities and projects. Whether you represent a large city or a small, rural or remote community, you’ll make connections and find new ideas that you can take back home.  

When municipalities work together and have the support they need, they unlock real results—creating the conditions to thrive and helping build a stronger Canada.

Conference registration opens in the fall of 2026.

Save the date in your calendar on February 8-11, 2027, and subscribe to FCM Connect for updates on the conference. 

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Subscribe to Connect

Why attend SCC 2027?

From budget planning to project implementation, SCC offers practical tools, peer learning and adaptable approaches to help municipalities navigate today’s challenges.

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Gain practical tools and insights

  • Hear from Canada’s leading sustainability experts and acclaimed keynote speakers.
  • Enhance your expertise with tools and knowledge from our workshops, training sessions and study tours.
  • Meet experts in-person at our diverse Industry Showcase and leave with ideas you can champion and implement in your municipality.

 

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Make connections and learn from peers

  • Build a valuable network of municipal leaders and changemakers from across the country who are tackling the same challenges you are—and discovering practical solutions along the way.
  
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Explore replicable projects that are making a real difference

  • Become inspired by the winners of FCM’s Sustainable Communities Awards as they present their replicable sustainability projects.
  • Explore key trends in building net-zero communities, in sustainable tools and processes, and in creating change at the local level. 

 

Who will be there?

SCC 2027 brings together municipal staff, elected officials, federal officials and private sector experts to discuss and share best practices for making Canadian communities more environmentally, socially and economically vibrant.

Our 2025 conference was attended by over 550 sustainability leaders from across the country. 

 

When does registration open?

Registration opens in the fall of 2026.

Save the date in your calendar on February 8-11, 2027, and subscribe to FCM Connect for updates on the conference. 

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Subscribe to Connect

 

Have questions about SCC 2027?

We'd love to hear from you. If you have any questions about SCC 2027, please send us an email and we'll get back to you as soon as we can. 


Contact us

Related

FCM’s Sustainable Communities Awards

Celebrating innovation in local sustainability

Read more

Local Leadership for Climate Adaptation

Community-based climate adaptation initiative

Read more

Growing Canada’s Community Canopies

Helping communities plant the right type of trees in the right places

Read more
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Delivered by the Federation of Canadian Municipalities, GMF manages approximately $2.4B in programs funded by the Government of Canada.

 

Embark on a journey towards impactful and equitable climate adaptation. This webinar explores equitable climate adaptation, giving you the knowledge and tools to implement strategies that address local risks, enhance natural ecosystems and build resilience against climate impacts.  

The panel discussion, featuring climate action experts and peers, focuses on equitable approaches and strategies to local climate adaptation, and provides insights into local climate priorities and the resources available to support community climate adaptation projects.

This webinar was delivered in English with French simultaneous interpretation.

Speakers include:  

  • Brad Badelt, Director of Sustainability, City of Vancouver 
  • Ewa Jackson, Managing Director, ICLEI Canada 
  • Emmay Mah, Executive Director, Toronto Environmental Alliance 
  • Rachel Mitchell, Senior Manager of Programs, Clean Foundation

Resources discussed in the webinar: 

FCM’s Local Leadership for Climate Adaptation initiative is delivered through our Green Municipal Fund and funded by the Government of Canada.

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  • GMF is offering partner grants for up to 90% of eligible project costs. The partner’s contribution is at least 10% of eligible project costs. This can include the partner organization’s own financial contribution, sponsorships or contributions from other organizations or revenues from participant fees generated by an GMF activity.  
  • GMF will fund up to 100% of eligible costs for Indigenous Organizations or partners whose primary focus is supporting Indigenous Communities.
  • Costs associated with grant writing (up to $5,000) are considered eligible costs if they are incurred within the 90 days before submission.  

Contact us to learn more

 

What we fund

GMF’s Local Leadership for Climate Adaptation initiative funds partners to design and deliver technical training. This support equips local governments with the knowledge and skills to advance their climate adaptation work.

To be eligible for funding, your training project must focus on one of these three priority areas: 

  • Climate-Ready Plans and Processes: Empower communities to build the skills to assess climate risks and create equitable adaptation plans. This includes a focus on integrating climate resilience into municipal systems such as land-use planning and asset management.  
  • Adaptation in Action: Help local governments move from planning to implementation by supporting municipalities in scoping, designing and implementing capital projects that reduce climate risks while prioritizing equitable and nature-positive solutions. Additional funding of up-to $100,000 may be available for each participating community to implement projects.
  • Financing Adaptation: Strengthen local governments’ understanding of non-grant funding options (eg. levies, loans and blended finance) to diversify how they finance climate adaptation projects. This priority area focuses on building the technical knowledge and skills needed to identify suitable projects, determine when different funding approaches are appropriate and improve overall readiness to pursue them.

 

Benefits 

GMF partners will help local governments to:  

  • Accelerate their resilience to climate change impacts 
  • Support their understanding and adoption of best practices 
  • Develop and implement projects funded through GMF 
  • Improve the quality of the projects they undertake, realizing greater social, economic and environmental benefits for communities 
  • Scale climate adaptation initiatives developed through non-grant funding options. 

Who is this training for? 

This training is for individuals who work for local governments and organizations that support those communities, including: 

  • Local governments  
    • Municipal staff 
    • Elected officials 
  • Indigenous communities 
    • Staff and band members 
    • Elected and hereditary Chiefs and councillors  
    • Community representatives and knowledge holders 
  • Not-for-profit organizations that support and deliver services to communities (e.g., utilities; health, conservation or transit authorities; GMF partners) 

What your project needs to achieve 

We fund deliverables that support municipal sector transformation and address the following:  

  • Climate risk integration into municipal plans, processes, systems and projects 
  • Equity considerations in climate adaptation 
  • Reconciliation and climate adaptation: Indigenous knowledge and collaboration 
  • Nature-based solutions, including natural assets and biodiversity 
  • Low carbon adaptation
  • Project engagement and collaboration 
  • Organizational readiness to pursue innovative and non-traditional funding for climate adaptation projects 

Funded activities 

We fund three types of capacity development training activities:  

  1. Foundational technical assistance training 
  2. In-depth technical assistance training 
  3. Technical assistance through collaborative training  

 

Eligible activities

The table below outlines eligible activities and their corresponding learning outcomes. 

Activity  

Overarching learning outcome 

Foundational technical assistance (plans, processes and systems) 

Increase participant understanding of equity-informed climate considerations and their integration into plans, processes and systems.   

In-depth technical assistance (plans, processes and systems) 

Increase participant skills and capacity to apply climate risk information and integrate equity-informed climate adaptation into plans, processes and systems   

Collaborative training (plans, processes and systems) 

Strengthen the sector through collaboration and peer learning. Accelerate equity-informed climate adaptation practices by convening groups of local government staff. 

Collaborative training (projects) 

Strengthen local governments’ responses to climate hazards by providing guidance for the scoping, design and implementation of climate adaptation projects, while facilitating collaboration and peer learning to accelerate the delivery of equity-informed climate adaptation actions.
Foundational technical assistance (financing adaptation) Increase participant understanding of different funding options to support adaptation projects and how and when to pursue non-grant funding.  

In-depth technical assistance (financing adaptation) 

Increase participants skills and capacity to assess and improve their readiness to pursue non-grant funding options for specific adaptation projects. 
Collaborative training (financing adaptation) Strengthen the sector though collaboration and peer learning. Accelerate adaptation implementation by convening cohorts of local governments with shared funding challenges to collectively explore different funding options and apply learning to their contexts. 

 

Eligibility requirements 

Eligibility requirements 

Eligible lead applicants for partner grants are defined as registered and incorporated Canadian not-for-profit organizations with a mandate or proven experience with supporting Canadian local governments. 

Eligible lead applicants must have experience delivering capacity building activities. Preference will be given to those with experience delivering activities relevant to the objectives of this initiative. Examples of eligible lead partner organizations include:  

  • Provincial and territorial municipal associations 
  • Not-for-profit organizations operating in the municipal sector 
  • Professional and industry associations 
  • Educational institutions 
  • Indigenous organizations

The following organizations are not eligible to become a recipient of partner grants: 

  • Federal, provincial/territorial or municipal governments 
  • Private-sector, for-profit organizations (firms or consultants)* 

*Private sector firms or consultants can be subcontracted to provide technical expertise, project delivery and support.


Application process  

  1. Request your materials: Please complete the Application Package Request Form. We will email the full application package—including instructions, resources and timelines—directly to you.
  2. Attend the information session: Once you request the application package, you will receive an invitation to a live information session on June 19, 2026. We will review requirements and answer your questions directly.
  3. Submit your questions: If you have questions outside of the live session, please submit them through our Question and Answer Form.    

Learn more about the Local Leadership for Climate Adaptation initiative

Discover the ways GMF is supporting communities to become more resilient to climate change impacts.

This is part of a series of factsheets aimed at supporting local governments to expand, manage and protect their community canopies. Full and healthy tree canopies help to sequester carbon, enhance biodiversity, build climate resilience and promote well-being for all.

This factsheet tells you how to properly plant a tree to give it the best chance of survival. It provides step-by-step guidance communities can follow to get their trees off to a heathy start.

Why does tree planting matter? 

Planting trees is an important way that communities can tackle climate change while also achieving other important benefits, such as increasing biodiversity and community well-being. Think of planting a tree as making a nature-based investment: When trees are planted in the right places at the right times, we can maximize the benefits of the investment by ensuring their long-term survival.

With some careful planning and clearly defined objectives we can successfully maximize those benefits.

Selecting the right area to plant in

An important part of planting is ensuring that new trees will have adequate access to light, water and good-quality soil for successful establishment and growth. Sometimes the areas we want to plant in don’t provide the ideal conditions for planting. For example, planting in paved environments (such as sidewalks or parking lots) poses challenges because the soil beneath the pavement has often been compacted to prevent settlement and cracking. Specific techniques to remediate or decompact the soil may be necessary before planting in those kinds of areas can be begin.

How to plant trees

The success of tree planting depends on several factors, including planting site conditions and timing. Here are six key steps: 

1. Choose the right time to plant

Seasonal changes, such as soil temperature and water availability, significantly impact the success of tree establishment. The ideal planting seasons are typically fall and spring, depending on where you live. This is when water availability is adequate and soil temperatures are typically close to ten degrees Celsius to support optimal root growth.

Be sure that weather conditions are cool enough to allow time for new trees to establish roots in their new location before spring rains and summer heat stimulate new top growth. Consider the impacts of climate change on local conditions and adjust your community’s planting schedule accordingly.

2. Transport your trees carefully and store them in an appropriate location

Potted stock and bareroot trees are fragile living things. Inspecting trees and shrubs before planting will ensure that quality standards (such as Canadian Nursery Stock Standards) will be met. Trees of poor quality should be rejected.

It’s also important to avoid damaging trees during transport. Here are some general guidelines for transporting and storing trees:

  • Protect trees during shipping by covering them with a tarp or burlap or shipping them in an enclosed truck.  
  • Lift trees using root ball straps or container handles, never by the trunk.
  • On the job site, store trees upright and in the shade and water as needed. Try to avoid storing trees on asphalt.
  • Plant trees as soon as possible after delivery. 

3. Prepare the planting site to ensure trees will have adequate access to sunlight, water and good-quality soil 

It’s a good idea to double-check that the chosen planting site is safe and accessible and free from any obstructions caused by utilities or infrastructure. Consider remediation measures if these conditions are not met.  

Next, prepare the necessary tools and equipment for planting. Inspect trees one more time before planting to ensure they are undamaged and still of adequate quality.  

4. Dig the soil pit according to the size of the root ball 

The hole you dig to plant the tree in should be at least two times as wide as the tree’s root ball and the same depth as the root ball. You’re aiming for the trunk flare (the part of a tree where the trunk meets the ground and flares out as the trunk transitions into the root system) to sit at ground level. If it is above or below ground level, this will damage the tree. Be sure to loosen any surrounding compacted soil to facilitate root growth.  

5. Prepare the root ball and plant the tree 

Carefully remove the tree from its container. For ball and burlap trees, trim as much burlap material from the root ball as possible. If trees are in wire baskets, cut or remove the baskets prior to planting. Inspect the roots for any girdling or circling patterns and lightly cut or scrape them away to encourage healthy root growth. 

Place the tree into the hole and then backfill the soil pit with the soil that was removed during digging. Ensure the soil is firmly packed around the roots to eliminate air pockets and stabilize the tree. Create a well at the surface for watering. Apply five to ten centimetres of mulch around the trunk, but do not create a sloped pile (it shouldn’t have a “volcano” shape). Don’t allow mulch to touch the stem. 

6. Water the soil  

Immediately after planting, water all around the root ball to settle any air pockets and ensure there's plenty of water available to the new planting's roots. Fill the soil well with water and moisten the mulch as well. Water often to help the root system establish itself in the planting site. 

What post-planting care do trees require?  

In most regions, newly planted urban trees usually require some care after planting. It’s common for watering or irrigation during dry seasons to carry on for two to five years after planting. Installing tree guards or wire mesh can protect against potential hazards, such as lawn equipment or animals. And large tree stock or trees in busy or windy areas may require staking or other support to maintain stability, but this should be removed after the first year of growth.  

It’s a good idea to develop a maintenance plan to guide young tree care and to monitor quality after planting is done. Post-planting inspections of all or even just a sample of newly planted trees will tell you whether the targeted planting standard was achieved.  

How to involve your community in tree planting 

It’s a great idea to get your community involved in tree planting. Getting people together for planting activities builds community by making people feel they are contributing to greening and beautifying their environment. It also provides valuable educational opportunities for participants to learn about the urban forest.  

Community members and businesses can be engaged through planting events held in parks, schools or other community spaces. Communities can seek funding from programs like Tree Canada’s Treemendous Communities Grant to support such events, and municipalities can receive funding for community engagement as part of a planting project through the Growing Canada’s Community Canopies initiative.

Next steps   

This factsheet has presented an overview of how to plant trees to give them the best chance of survival. In addition to following the guidance here to get trees off to a heathy start, please consult the other factsheets in this series (coming soon).  

Here are some further resources that can help you with your next tree planting project: 

  1. Tree Canada, Canadian Urban Forest Strategy 2019–2024
  2. Tree Canada, How to Plant a Tree
  3. Vibrant Cities Lab, Tree Planting 

This resource was created in partnership by Tree Canada and FCM’s Green Municipal Fund for the Growing Canada’s Community Canopies initiative, which is delivered by the Federation of Canadian Municipalities and funded by the Government of Canada. 

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